Academic Services
Applying for the Intercampus Exchange Program
Due to the number of approvals (4) required for an IEPGS application, students should begin the IEPGS application process six to eight weeks prior to the quarter or semester they wish to visit another UC campus. Students who wait until the last minute to apply put themselves at risk of not getting the classes they want, as well as making it more difficult to arrange other details related to their visit.
Approvals are required from the Department Chairs and the Graduate Deans on both campuses--there is no guarantee that the host campus will approve the student's request. Students must apply separately for each quarter they wish to visit another UC campus.
To begin the application process, students download the IEPGS application or pick up the application at Graduate Division. Prior to submitting the IEPGS application, and well in advance of application deadlines, students should contact the professor or department at the host campus to express interest in visiting. Students must specify on the IEPGS application the classes they wish to take at the host campus, and secure the approval of their chair or graduate advisor. Graduate Division will then send the student's IEPGS application to the host campus.
If the host campus approves the student's request to take classes there, the host campus Graduate Division will send the student an approval letter to the address s/he provided on the IEPGS application. This letter will contain details concerning registration at the host campus for the upcoming quarter or semester. The student must complete the registration process at the host campus (as well as at UCSB) to get credit for the classes taken there.
If approved, the student pays fees at UCSB and must register at both campuses. The student must enroll for a combined total of 12.0 units during the quarter of the exchange, at least 8 of which must be at UCSB (registering in 8.0 units of 500-level coursework--597, 598, 599--is recommended). This procedure maintains academic residence at UCSB even though the student is not physically present.