Academic Services
Intercampus Exchange Program (IEPGS)
IEPGS Purposes and Criteria
The purpose of the Intercampus Exchange Programs for Graduate Students (IEPGS) is to provide access during fall, winter, or spring quarter to courses at another University of California campus not ordinarily available at UCSB. Approvals are required from the Department Chairs and the Graduate Deans on both campuses—there is no guarantee that the host campus will approve the student’s request.
NOTE: Students enrolled in programs that are financially self-supporting (i.e., M.B.A., M.D.), cannot participate in intercampus exchange since the host university program is not state supported.
Ideal candidates for IEPGS are highly qualified master’s or doctoral students who wish to work on a third or fourth field, enroll in specialized language courses, or conduct specialized research at another UC campus. IEPGS applications should be carefully reviewed to ensure that only students who excel at UCSB are visiting other UC campuses. Students who do not perform well as an IEPGS visitor may diminish the chances of other UCSB students in subsequent years. IEPGS is not to be used as a means for admission to another UC school; students who have previously been denied admission to another UC may have difficulty securing approval for an IEPGS application to visit that campus. If students are interested in changing UC campuses, they must submit a formal application for admission to that campus.
Departments should screen IEPGS applications from their own students and potential visitors from other campuses carefully:
- The proposed course of study at the host UC campus should constitute an important supplement to the student’s UCSB courses and be directly related to the student’s core program.
- The UCSB student must have completed at least one year of successful graduate study at UCSB.
- The applicant should be in good academic standing, with a cumulative gpa above 3.0.
- The courses to be completed through IEPGS should be ones that are not available on the student’s home campus.
- The course instructor(s) should be willing to allow this student into the course(s) based on the credentials presented and if space permits.
IEPGS Application Process
The IEPGS application is downloadable or available in the Graduate Division.
- Separate applications are required for each quarter.
- Prior to submitting the IEPGS application, and well in advance of application deadlines, students should contact the professor or department at the host campus to express interest in visiting.
- Due to the number of approvals required for an IEPGS application, students must submit the completed application to the Graduate Division by the deadline published in the Schedule of Classes: approximately 6 weeks prior to the beginning of the quarter.
- If approved, the student pays fees at UCSB and must register at both campuses. The student must enroll for a combined total of 12 units during the quarter of the exchange, at least 8 of which must be at UCSB (registering in 8 units of 500-level coursework—597, 598, 599—is recommended). Even though the student is not physically present at their home institution, this procedure maintains academic residency at UCSB thereby protecting the student’s financial aid, loans, health insurance, and housing. After the official transcript is received by the visiting institution, the student may drop the UCSB units with a Schedule Adjustment Petition available in the Office of the Registrar, 1105 Student Affairs and Administrative Services Building (SAASB).
- Students who are petitioning to visit another UC campus using IEPGS are responsible for registering at UCSB, using GOLD, for the upcoming quarter and any subsequent quarters in accordance with the deadlines set in the quarterly Schedule of Classes.
An official UC transcript from the host institution, will be sent to UCSB Registrar. Courses taken and grades earned at the host school—including failing grades—will be recorded and calculated into the student’s UCSB transcript and gpa. In addition, incomplete grades recorded at the host campus will be reflected on the student’s UCSB transcript until such time as they are removed.