Academic Services

Formal Stages of Appeal

Although students generally proceed through their graduate degree programs without obstacles, others may experience difficulties with another student, faculty member, staff member, supervisor or with departmental rules and/or procedures. Disagreements about progress in a program, research, and intellectual property also may be of concern. Because graduate students may hold several roles (e.g. instructor and graduate student), different University rules and regulations, each with its own set of procedures for resolving complaints or grievances, may be applied. It is important to note that those various formal procedures may have different time frames within which the complaint must be filed.

When it is not possible to solve a problem through informal means, a formal grievance policy process is available to guide an orderly process of resolution. The following section is designed to provide graduate students with a delineation of the steps necessary to initiate both informal and formal complaints.

Procedures for Grade Appeal

For information about appealing grades, refer to Academic Senate Student Appeals Procedures.

Procedures for Appeal for Graduate Student Disputes with Graduate Committees

From time to time disagreements about decisions, deadlines, policies, procedures, and issues of academic judgment may arise between a student and member of a thesis or dissertation committee. For information about the procedures for appealing these disputes, refer to Academic Senate Student Appeals Procedures.

Procedures for Appeal of Academic Disqualification for Graduate Students

For information about appealing academic disqualification, refer to Academic Senate Student Appeals Procedures.

Other Grievances

The following list includes other types of problems that may be encountered and the agencies which the student may ask for assistance:

Research

Issues of intellectual property, problems specific to research, conflict of interest, conflict of commitment, any other research integrity matter.

After consulting with your mentor, Graduate Advisor, or Department Chair, the student may consult with Assistant Dean Christian Villaseñor in the Graduate Division, (805) 893-2013.

Teaching Assistant or Associate Employment

After consulting with your mentor, Graduate Advisor, or Department Chair, the student may consult with Assistant Dean Christian Villaseñor in the Graduate Division, (805) 893-2013.

Research Assistant Employment

After consulting with your mentor, Graduate Advisor, or Department Chair, the student may consult with Assistant Dean Christian Villaseñor in the Graduate Division, (805) 893-2013.

Problems (Conduct) with Faculty Advisors or Committee Members

For grievances involving professional misconduct on the part of Academic Senate faculty (tenured professors, associate professors and assistant professors), complaints may be filed under the University Policy on Faculty Conduct and the Administration of Discipline.

Copies of the Academic Personnel Manual (APM-016) are available online or in the Academic Senate Office, Girvetz Hall 1230.

Sexual Harassment

UC Santa Barbara policy specifically prohibits sexual harassment and provides a grievance procedure for this form of discrimination in Sexual Harassment Policy and Procedure (Policy 1035).

Copies of the Policy on Sexual Harassment and Procedures for Responding to Reports of Sexual Harassment are available at the Office of Equal Opportunity and Sexual Harassment/Title IX Compliance website. For more information or questions about issues of sexual harassment you may contact the Sexual Harassment Officer at the Office of Equal Opportunity and Sexual Harassment/Title IX Compliance at (805) 893-2701 or you may contact the Women's Center at (805) 893-3778 or at Women, Gender, and Sexual Equity Website.

Other Discrimination

UC Santa Barbara is in compliance with all legislation which seeks to eliminate discrimination toward students. Titles VI and VII of the Civil Rights Act of 1964 prohibit discrimination on the basis of race, color, national origin, and religion. Title IX of the Educational Amendments of 1972 prohibits discrimination on the basis of sex. Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination on the basis of disability. Policy action by the Regents of the University of California prohibits discrimination on the basis of age and sexual orientation.

Any student who wishes to file a grievance arising from alleged discrimination (other than a contested grade) must do so at the Office of the Vice Chancellor-Student Affairs, (805) 893-3651, Cheadle Hall 5203.

Sources and Additional Resources

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